Job advert: Professional Front Desk & Office Support (3-Year Contract, Renewable)
An experienced Office Administrator is required for a multi-disciplinary firm based in Sandton Central. This role is a 3-year contract (renewable) and will support the smooth running of day-to-day administration, coordination, and office compliance across multiple functions within the firm.
The ideal candidate will demonstrate a proven ability to manage front-office operations, documentation workflows, calendar and meeting coordination, vendor/supplier administration, and internal reporting—while maintaining confidentiality and professionalism at all times.
Key responsibilities
Manage front-desk operations, including client and visitor reception, screening, and professional routing of queries.
Coordinate internal calendars, meetings, appointments, and travel arrangements as required.
Maintain and organize documentation systems (physical and electronic), ensuring version control and easy retrieval.
Support document control processes, including formatting, filing, and basic compliance checks.
Liaise with suppliers, service providers, and building management for office support requests.
Maintain office stationery, consumables, and equipment records; assist with procurement and asset tracking.
Handle routine administrative reporting and ensure deadlines are met.
Support HR and operational administration tasks as needed (onboarding admin, attendance coordination, file maintenance).
Ensure confidentiality and proper handling of sensitive firm information.
Assist with general office housekeeping to ensure efficient workflows and a clean, professional environment.
Requirements (qualifications)
Diploma/Certificate in Office Administration, Business Administration, or a related field (preferred).
Relevant administrative/commercial qualification (e.g., Business Administration, Secretarial/Office Management).
Basic proficiency in Microsoft Office (Word, Excel, Outlook) is required.
Experience
Minimum 3–5 years’ experience in an Office Administration / Office Manager / Administrative support role.
Demonstrated experience with professional office support in a fast-paced environment.
Experience with scheduling, document handling, and maintaining organized records.
Experience coordinating suppliers/vendors and managing procurement requests (basic).
Experience supporting multiple departments or multidisciplinary teams (advantageous).
Share Point Experiences will be advantageous
Competencies
Strong organization and time-management skills with the ability to prioritize effectively.
Excellent communication skills (professional, clear, and confident).
High attention to detail and strong file/document accuracy.
Ability to work independently and take initiative.
Discretion, confidentiality, and professional conduct.
Reliable attendance and strong dependability.
Contract details
Contract duration: 3 years
Renewable: Yes
Location: Sandton Central
Schedule: To be discussed with the selected candidate (standard office hours unless otherwise required)
To apply
Submit the following:
Updated CV
ID
Drivers Licence
Certified copies of qualifications
Contact details for at least two references
A short cover note stating why you are suitable for this role.
Email applications to: info@pangolin-group.co.za
Subject line: Professional Front Desk & Office Support – Sandton Central
Closing date 15 August ‘26